Accounts
511 Salaries, 512 Benefits and 513 Employee Allowance
will be automatically updated once Form 2:
Personnel
Budget Request is completed. The only accounts in these
sections that need to be completed directly on the budget
request form are
accounts 51185: Notice Pay and 51210: Sick Pay
Account
521:
Stationery
& Supplies: Your budget requirement for these accounts
should be entered directly on the budget request, except
for account 52120: Computer Software. The requirement
for this item needs to be completed in detail on the
supporting sheet named "Software". You may consult the
IT department if you do not know the prices of any required
software. Once the "Software" sheet is completed, this
will directly feed into account 52121 on the budget
request form. Please note that account 52115: Instructional
Supplies is only applicable to the academic departments.
Account
522:
Printing
& Promotion: In this section, all the accounts are
to be filled directly on the budget request, except
for account 52215: Advertising.
The
details of the advertising requirements should be entered
on the "Advertising" sheet, which will automatically
update the budget request form.
Account
523:
General
Services & Supplies: All the accounts in this section
are to be filled directly on the budget request form.
Please
note that accounts 52332 and 52333 are restricted to
the Day Care Center.
Account
531:
Repairs
& Maintenance: Accounts 53111: Machinery Maintenance Building and 53112:
Equipment & Supplies Maintenance Offices need to
be filled in detail in the relevant supporting sheet.
The other accounts should be filled directly on the
budget request form. Please note that if your department/s
owns a vehicle/s then you need to budget for the vehicle
maintenance.
Account
533:
Alteration
& Improvements: The details of the building and
grounds alterations requested needs to be filled on
the "B&G Alt" sheet, along with the justification
for the request, in order of priority and submitted
to the Director of Facilities Department the complete the costing.
The description of work required should be sufficiently
detailed to allow the PPD to come up with an accurate
cost estimate of the work required. The form should
then be completed in accordance with Facilities Department's
response.
Account
541:
Travel
Local: the items in this section need to be completed
directly on the budget request. All the departments
that own vehicles need to complete account 54130: Petrol/Oil/Wash.
Account
542:
Travel
Foreign: the "Business Travel" sheet should be completed
in detail. Once completed this sheet will feed automatically into account 54210:
Business Travel International. The other accounts
should be filled directly on the budget request form.
Please note that accounts 54270 and 54280: Trustee Travel
and Expenses should only be completed for cost center
3130: General Institutional.
Account
543:
This
section should only be completed by Admissions Department
(accounts 54310 and 54320), Vice Chancellor For Academic
Affairs Office (54330 and 54335) and the Vice Chancellor
For Finance & Administration Office and the HR Department
(accounts 54350,54360,54370
& 54380).
Account
551:
Communication
& Utilities: the individual cost centers do not
need to budget for the cost of telephone/fax and Internet.
However, Postage & Courier (account 55123) needs
to be budgeted for by each cost center.
Account
553:
Contract
Allocation: this section should only be completed by
cost center 3130: General Institutional.
Account
571:
Financial
Charges & 572: Fiscal Charges: these sections should
only be completed by the Finance Department.
Account
573:
Student
Aid: this section should only be completed by cost center
3130: General Institutional.
