Faculty Departing Procedures

Air Tickets:
You may book your tickets through the SNTTA Office located in the student center or you may take the equivalent amount of money payable with your Final Settlement.
Health Insurance:
You are medically insured up to August 31, of your departing year, at which time your insurance cards will expire.
Cargo:

• You are entitled to reimbursement of your actual shipping costs for up to the cost of airfreight shipment of 200 kgs of unaccompanied baggage.
• You may choose a combination (i.e. shipment by air and sea) but you may not exceed the cost of airfreight shipment of 200 kgs.
• Human Resource Services Department (HRSD) will assist you in identifying shipping companies. On request you will be informed of the airfreight price per kilo to your point of origin as stated in your Employment Contract.
• Should you choose to use a shipping company other than the one recommended by HRSD, you must submit to HRSD an original receipt or invoice for the actual amount of your unaccompanied baggage shipment together with a reimbursement claim form. You will be reimbursed within five working days from the date you submit your reimbursement claim form with the original receipt/invoice attached.
• AUS will not issue cash in advance for your unaccompanied baggage, you must submit the original receipt or invoice.

Prior to Cancellation of Visa:

• Telephone: In order to help HRSD in processing your Final Settlement we would suggest that you disconnect the “0” or international telephone line two weeks prior to your intended departure date.  You may disconnect the “0” by calling the IT Department Help Desk on Ext. 2121. This will ensure that there is no waiting period for telephone bills. Prepaid telephone cards can be purchased from Hashim in Finance Department (Ext. 2185) which will enable you to continue making international calls or calls within UAE.
• Bank Clearance: If you have taken a Bank Loan letter from HRSD for the Sharjah Islamic Bank or the HSBC, please obtain a Clearance Letter from the bank and submit to HRSD.
• Library Clearance: HRSD will request clearance from the library for all departing faculty. Please make sure that you clear your library account one week prior to your intended departure date.
• School/College Clearance: HRSD will request clearance from your school/college. Please ensure that you return all assets (laptop, computer, etc) to your department chair prior to your departure.
  All exams, papers and other material used by the faculty to derive the student’s grades for the past semester must be provided to the chair. Also, all course assessment and course portfolios must be turned into the dean’s office prior to departure from campus.
• Registrar’s Office Clearance: HRSD will request clearance from the Registrar’s Office to ensure that all grades are submitted prior to your departure.

Cancellation of Visa(s):
Cancellation will depend on your expected date of departure. However, visas may be cancelled mid May for those faculty departing early June. Please submit your passport and your dependent’s passports to the Public Relations Department well in advance of your departure. Following the cancellation of your visa you may remain in the UAE for up to 30 days. The cancellation process will be handled by the Public Relations Department on the Mezzanine Floor.  First your dependents will be cancelled and then the faculty on AUS sponsorship will be cancelled. The entire process should take approximately 3 to 4 working days. Should you require further clarification, please contact Mohammed Al-Abid from Public Relations Department on Ext. 2079 or email: malabid@aus.edu.
Following cancellation of your visa and completion of all clearance formalities, all monies owing including the indemnity and the balance, if any, of your Self Directed Benefits Plan will be paid.
Prior to Departure:
One week prior to your expected departure, please call Henri Pinto on Ext. 2171 or email hpinto@aus.edu and arrange an appointment to complete the inventory on your accommodation. At the same time please inform Henri of your flight arrangements and book transport to the airport.
Please cancel your satellite connection; the appropriate cancellation form is available on: http://www.aus.edu/admin/forms/.
Keys:
Kindly hand over your house keys to the driver taking you to the airport.
Best wishes to you and your family.