American University of Sharjah

Staff Positions

Employment

Staff Positions

Plumber

Job Responsibilities:

  • Receive general task from supervisor/manager
  • Inspect, repair and install water lines, fixtures, streamlines, backflow prevention devices and pipes
  • Inspect and install central water heating systems
  • Inspect, repair and install pools, fountains, chlorine lines and related equipment
  • Coordinate maintenance works with other departments and divisions
  • Estimate time, materials and equipment required interface with engineers to obtain quality products
  • Repair/replace damaged plumbing and plumbing fixtures
  • Carry out other relevant works delegated by the foreman and/or manager
  • Knowledge of swimming pool maintenance
  • Knowledge in LPG systems
  • Knowledge in firefighting equipment and sprinkler system work, including deluge system
  • Knowledge in electronic controls of plumbing fixtures, such as sensor type wash basin mixers, flush valves, etc.
  • Knowledge of drainage systems including gully traps, manholes, vacuum chambers, septic tanks and sump pumps
  • Knowledge of inspecting grease traps, jet wash of restaurant kitchen drainage and extract air systems
  • Knowledge of water purifier systems

Qualifications & Skills Required:

  • Minimum: Technical certificate in mechanical or plumbing
  • Minimum of three years' experience in UAE or 5 years' experience in GCC & total experience of 10 years or more in the field of plumbing
  • Fair knowledge in English is a must
  • UAE driving license will be an added advantage
  • Basic understanding of computer will be an added advantage

Information Technology Specialist

AUS Library Department seeks IT Specialist to provide technical support in the library and assists the Information Commons (IC) Coordinator to provide services in the Library's Information Commons

Job Responsibilities:

  • Provides technical support in the Library and assists the IC Coordinator to provide services in the IC, which include the following:
  • a) Support for computing, printing and scanning services as well as use of productivity software;

    b) Trains, supervises, and evaluates student assistants in the Information Commons;

    c) Assists with developing and delivering instructional programs and services to enhance student and library staff computing literacy;

    d) Provides support for Help Desk operations, assisting staff and students with IT issues.

  • Works effectively and cooperatively with library systems staff and the University's IT department staff to help support the infrastructure of the IC;
  • Performs technical troubleshooting of library computing environment;
  • Assists with maintenance of library computers, printers, equipment, and supplies.

Qualifications, Experience & Skills Required:

  • Bachelor's Degree (BA/BS) or equivalent from a four-year college or university
  • 1 year related experience and/or training, MCSE preferred
  • Demonstrated knowledge of MS Windows Operating Systems, Macintosh OS X, Microsoft Office Suite, Unix, SSH/SFTP applications, LAN hardware and software, PC hardware, printers (both hardware and software), and scanners
  • Preferred skills include digitization technologies and other multimedia equipment

Senior Administrative Assistant

The SBA Senior Administrative Assistant to the Associate Dean carries out administrative functions as determined by university policy and procedures. The incumbent manages and coordinates the daily tasks related to the undergraduate academic programs for the students of the School of Business Administration and reports to the Associate Dean of SBA. The Senior Administrative Assistant works closely with the departments of the SBA, with its student services and the SBA student groups. Tasks include: handling registration issues of students; assisting with scheduling of courses, classrooms, book orders; manage reception; processing academic integrity issues. It is for a reliable, competent, motivated and people-orientated individual. This position requires a high level of integrity, honesty and commonsense that can easily adapt to challenges and change. 

Job Responsibilities:

  • Assist the Associate Dean and departments with the scheduling of courses and classrooms for each semester 
  • Assist students with processes associated with registration 
  • Provide general advising to students: advice courses, explain academic policies and procedures, assist in change of major, declaration of major, petitions, transfer credits, study abroad, etc. 
  • Audit student academic records and monitor their progress 
  • Assist the Dean's office in carrying out special projects associated with accreditation and assessment
  • Assist student organizations in event arrangements
  • Manage text book ordering for each new semester
  • Process and manage the violation of academic integrity 
  • Manage reception including attending to phone calls, emails and general enquiries
  • Manage the filing of minutes of meetings, student documentation and all historical data related to the Associate Dean's office
  • Assist internship and placement office in sending emails, arranging meeting/event, keep record of alumni information 

Qualifications Required:

  • Bachelor's Degree (BA/BS) from a four-year college or university, two or three years related business experience or training equivalent combination of education and experience
  • Demonstrated computer competency including knowledge of Microsoft Windows and MS Office Suite
  • Customer service experience required
  • Excellent written and oral communication skills in English required

Laboratory Instructor - Physics

The Department of Physics at American University of Sharjah seeks an MS in Physics for a laboratory instructor position. The successful candidate will teach introductory as well as advanced laboratory courses offered by the department and will carry out other related activities as requested by the Laboratory Supervisor and the Head of Department. In addition, the candidate is expected to operate standard and advanced physics equipment and software.

Job Responsibilities:

  • Teach laboratory sessions, introductory and advanced, and carry out other related activities as assigned by the department head by the Laboratory Supervisor and the Head of Department
  • Give pre-laboratory presentations
  • Administer and grade laboratory quizzes
  • Grade laboratory reports
  • Assist students with various aspects of course work
  • Prepare and try out experiments
  • Monitor completion of work assignments
  • Keep a logbook of all experiments performed
  • Handle recording of grades and attendance
  • Assist in orders for supplies and equipment
  • Ensure compliance with the university's safety regulations and respond immediately to any violations, potential hazardous situations and dangerous behavior
  • Support faculty with laboratory-related and outreach activities
  • Substitute for other lab instructors as needed
  • Proctor exams with faculty, whenever needed
  • Operate standard and advanced physics equipment and software

Qualifications & Skills Required:

  • Master's degree in physics obtained within the last five years
  • Two to three years related experience in similar position
  • Good communication skills in English

Sustainability Coordinator

Sustainability Coordinator will be working closely with students, faculty and staff to integrate sustainability into all aspects of university life and operations. Implement the university's sustainability mission, mitigating the university's environmental impact by managing both resource consumption and the production of waste. Lead and encourage both individual and institutional commitment to advancing a sustainable future for the world.

Job Responsibilities:

  • Identify and steward sustainability initiatives on behalf of the university and act as a resource for other university departments in the pursuit of sustainability initiatives.
  • Coordinate effective interaction and communication between the academic and administrative units for the purpose of providing comprehensive institutional oversight and direction to AUS sustainability commitments. Oversee the writing and dissemination of an annual institutional sustainability report, which will be published to the public at large.
  • Develop and maintain tools, metrics, and indicators for assessing progress towards sustainability goals.
  • Interface with department chairs to integrate sustainability into curricula and extracurricular student activities.
  • Advise, meet with, and be a resource for individual students and student groups engaging in sustainability issues and projects.
  • Establish and maintain an effective communications strategy, including a website, an electronic newsletter, news articles, case studies, and a range of other vehicles, with the objective of raising internal and external awareness of and support for campus sustainability efforts and related activities, working with the Director of Strategic Communications and Marketing.
  • Keep abreast of best practices in sustainability, especially at other institutions of higher education, and participate in conferences and related events to identify new ideas and practices as well as communicate AUS sustainability efforts.
  • Build effective partnerships with other institutions
  • Identify and pursue grant and resource development opportunities to support sustainability initiatives.
  • Supervise student interns, assistants, dorm eco-reps, and other student and staff volunteers.
  • Encourage and support the work of establishing, carrying-out, and evaluating sustainable initiatives on an annual basis, working directly with project managers, departmental chairs/heads, and administrative advisory committees.
  • Help establish institutional sustainability principles and standards for energy and water consumption and conservation; new construction and renovation; waste management to include recycling; procurement practices; cleaning supplies and practices, and others.
  • Perform other duties as assigned.

Qualifications, Job-Specific Knowledge & Skills Required:

  • Bachelor's degree, preferably in environmental science, engineering or field with a relation to environmental issues/sustainability
  • Three years of experience with successful management of sustainability programs (or an equivalent combination of education and experience)
  • Experience coordinating, organizing, and implementing programs and events
  • Experience in resource conservation and sustainability practices
  • Excellent oral and written communication skills in English
  • Excellent interpersonal and leadership skills
  • Excellent person skills
  • Project management skills
  • Strong communication and interpersonal skills

Preferred Qualifications:

  • Master's degree
  • Understanding of and/or ability to learn a relational database information system; Banner system experience a plus
  • Seven or more years of experience in an equivalent position in the higher education institution

Circulation Supervisor

AUS Library Department seeks a Circulation Supervisor responsible for all aspects of the library's Circulation Desk and related services to faculty, students, staff and outside users. Performs and administers paraprofessional level work, which involves detailed knowledge of library circulation policies, procedures and computer operations; supervises trains and evaluates staff and student assistants; manages Circulation Desk scheduling. One of three Circulation Supervisors, this position works monthly rotational shifts to ensure the library remains open in the evening and on weekends. The Circulation Supervisor is responsible for opening and closing the library as scheduled, and shares the responsibility for covering holidays and semester breaks with the other supervisors.

Job Responsibilities:

  • Supervise library circulation desk activities and functions including provision of direct customer service to ensure: effective and consistent circulation processes and workflows; a high level of staff competency with the Library's Management System; effective training of staff and student assistants.
  • Oversee system circulation functions using the library's Management System and other technologies. Ensure timely schedule for reports and notices, follow-up as necessary with faculty, students and staff. Oversee library fines procedures; set/release Banner holds as needed; oversees recalls / holds services and answers inquiries.
  • Supervise part-time library assistants and monitor performance. Ensure effective and adequate staffing levels including scheduling of work shifts.
  • Create, update and revise effective circulation policies and procedures in support of the library's mission as needed, and ensure all staff are aware of changes through continuous communication.
  • Liaise with librarian in charge of the Research Help Desk and the Information Commons Coordinator to ensure high-quality public services library-wide and work closely with the technical service librarians and staff.
  • In consultation with Associate University Librarian, ensure back-up plans are in place in case of Library Management System, RFID or photocopy equipment failures.

Qualifications, Experience & Skills Required:

  • Bachelor's Degree (BA/BS) from four-year college or university, two to three years related library experience or training or equivalent combination of education and experience. 
  • Demonstrated computer competency including knowledge of Microsoft Windows and MS Office Suite.
  • Supervisory and customer service experience required
  • Excellent written and oral communication skills in English required.
  • Evening and weekend work may be required.

Electrician

The Electrician is to monitor and maintain the electrical services in the academic area. Responsible for attending service calls, regular maintenance, electrical installation, troubleshooting and repair works, and providing support services to events, coordinating and supervision of subcontractors for annual maintenance contractors and special projects.

Job Responsibilities:

  • Maintain switchgear and associated control systems
  • Analyse and identify defects, troubleshoot and rectify defects to keep the LV Power distribution system in optimum performance
  • Check and ensure proper operation of MDBs, SMDBs, MCCs, capacitor banks, DBs as per preventive maintenance plan
  • Check and ensure proper operation of motor starters, controllers, VFDs and control systems
  • Check and ensure proper operation of LCP panels, presence detectors, lighting controllers, timers, relays
  • Checks and ensure proper operation of generators, generator control panels, ATSs & synchronizing panels
  • Carryout daily routine checks and repairs of all electrical permanent installation and reports any deficiencies, backlogs and faults.
  • Prepare and update panel load schedules/drawings, log books, etc.
  • Replacing fused tube lights, neon bulbs, defective ballasts and repairing luminaires
  • Replacing small power sockets, industrial plugs, fuses, breakers, wiring and maintaining continuity of power
  • Repairing and maintaining projector type flood lights on roofs and perimeter of the buildings, wall wash lights, column lights including connections and timer adjustment
  • Replacing fused bulbs, defective ballasts, chokes, igniters and repairing luminaires
  • Electrical installation as per BS7671. Cabling, installing containment, installing, luminaires, socket outlets, DBs, starters
  • Carrying out live/dead tests, functional test of electrical circuits and equipment
  • Carrying out switching operations, providing shut down and safe energization of electrical installations
  • Carrying out the lockout/tag out and following the permit to work system
  • Carrying out testing and commissioning of LV Panels, MCCs, DBs, LCPs etc.
  • Carryout inspections of electrical installations in special projects
  • Supervise subcontractors caring out electrical installation works in special projects
  • Attend to the work requests through Agility System as allocated by the foreman/engineer
  • Perform other duties as directed by the foreman/engineer

Qualifications & Skills Required:

  • 3 year Technical Diploma in Technology
  • Minimum of 5 years' experience in UAE or 7 years' experience in GCC countries. Total experience of 10 years or more which includes minimum 3 years' experience in maintenance of electrical services.
  • Fair knowledge in English is a must (written and spoken)
  • Age: Should be below 50 years

Preferred Qualifications:

  • Knowledge of BMS and controls
  • Basic understanding of computer
  • UAE driving license

Document Controller

The document controller serves as primary contact for the Project Management Office at AUS. The document controller is the core of information management system in PMO. He/she schedules meetings, take minutes of construction and weekly meetings. It is the role of the document controller to receive and process reimbursement and payment requests, as well as provide administrative assistance to engineers and architects for the PMO Office. The document controller raises and monitors requests on Banner with appropriate approval and also maintains office supplies and equipment. The document controller has an important role corresponding and handling sensitive/confidential information requiring a high level of discretion. He/she must have exceptional organizational skills to be effective in executing his day-to-day functions needs strong organizational skills to file and retrieve records of the building blueprint, building permits, projects documents and contract agreement with ease.

Job Responsibilities:

  • Performs wide range of administration duties, including entering and tracking requisitions in Banner; receiving calls and general inquiries and directing to appropriate staff; coordinating time sheets, purchase requests, shipments and mail deliveries
  • Coordinates repair of office equipment and related activities such as: room reservations, call center, IT departments, required stationery, etc.  
  • Answers telephones and transfer messages to appropriate staff member 
  • Creates and modify documents using Microsoft Office Suite 
  • Prepares agendas and take minutes of meetings
  • Performs general duties to include but not limited to: photocopying, faxing, mailing, and filing and updating records
  • Enters requisitions on banner (Oracle)
  • Carry out other relevant assignments delegated by the supervisor
  • Filling up administrative work for other departments whenever needed
  • Keeps track of projects and ensures that tracking record is updated
  • Conducts regular review audits to ensure information on all records is accurate and up to date

Qualifications Required:

  • Bachelor's degree from a four-year college or university, three to four years related experience or training or equivalent combination of education and experience. 
  • Five years plus of relevant experience in document controlling and administration
  • Excellent written and oral communication skills in English
  • High level of customer service focus, excellent interpersonal skills
  • Demonstrated skill in handling appropriate telephone and email protocol
  • Demonstrated computer competency including knowledge of MS Office Suite 
  • Efficient organizational, administrative and time management skills
  • Analytical and problem solving skills
  • Knowledge of Oracle

    Interested applicants should submit a cover letter and curriculum vitae with the names of three references to recruitment@aus.edu.  The position applied for should be mentioned in the email subject line.

    Only short-listed candidates will be contacted. Applicants who do not meet specified requirements will not be shortlisted.

    AUS alumni are encouraged to apply for these positions.

    This company is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, sexual orientation, or marital status. We assure you that your opportunity for employment with us depends solely upon your qualifications.

    NOTICE TO APPLICANTS: AUS complies with the US Americans with Disabilities Act of 1990. During the interview process, you may be asked questions concerning your ability to perform job-related functions. If you are given a conditional offer of employment, you may be required to complete a post-job offer medical history questionnaire and undergo a medical examination, and all information will be kept confidential and in separate files.

    Postal:
    American University of Sharjah, Human Resources
    PO Box 26666, Sharjah, UAE, Fax: +971 6 515 2139