Rules and Regulations

Important Information:

• First time applicants should pay a non–refundable amount of AED 500 as a reservation fee which is adjustable to the full room assigning amount in case granted residence
• The university reserves absolute rights in changing room configuration, reassignment of space and as it deems necessary. Moreover, it also reserves the right in relocating students to other rooms for consolidation   purposes in order to generate availability of room space

Right to Occupancy:

Full-time, registered AUS Undergraduate students, who have paid or arranged for the payment of all university fees, have the right to reside in the residential halls. Graduate students and Students doing internships may apply for on-campus housing (depending on the availability of rooms).

Student Housing Agreement cancellation / withdrawal from Residential Halls:

• Students wishing to call off their room assignment should submit a written notice specifically to RH Department by fax, mail or  in person. If the withdrawal took place after the Residential Halls specified dorm opening date, the following refund policy will apply:

 

AUS Resident Students’ Bill of Rights

All residents have the following rights:

• Right to read and study in their rooms
• Right to sleep without disturbance from noise
• Right to live in a safe, clean and drug/alcohol-free environment
• Right to free access to rooms without pressure from roommates
• Right to expect that roommates will protect their personal belongings
• Right to personal privacy
• Right to be free from intimidation and physical and emotional harm

Residential Facilities Policies

The policies below are aimed at protecting AUS and resident students’ property from misuse. Students should not:

• Attach a mirror to the walls
• Paint walls, ceilings, doors, university furniture, etc.
• Remove window screens
• Install personal locks or chains on bedroom doors
• Install external wiring, antennas or satellite dishes
• Make any holes or install hooks on the walls, floors or ceilings
• Intentionally or unintentionally damage university property

Cleaning Policy

All student rooms are cleaned once a week by a team of contracted cleaners as per set schedule . The students, who wish not to have their rooms cleaned need by the contracted cleaners, need to submit, a written confirmation stating that they will be responsible for cleanliness and hygienic condition of their room.

However, these rooms will still be checked by Residential Halls staff periodically and any room found dirty will be cleaned by the Cleaners.

Checking In/Checking Out

The residential halls open two days prior to the first placement test given each semester. The residential halls are open 24 hours a day and have supervisors to show students their rooms, help them settle in, give them their access cards and answer questions. Likewise, two days after the last final examination of any semester, residents will be expected to move out of their rooms and return their access cards to the staff at their hall. If a student has been authorized overstay after the final checkout deadline , due to exceptional reasons, he/she is liable to pay Dhs. 30 PER DAY.

Procedures for checking in:

1. The student’s name will be verified on the hall’s list of residents.
2. The student will be given a room inventory form, which must be checked and signed within 24 hours from the time of issue.
3. The student will receive an access card (electronic door key).

Procedures for checking out:

1. Staff will compare the room condition against the room inventory form
2. The student will sign the room inventory form
3. The student will return access card (Room Key)
4. For students intending to return back next semester, they will sign a waiver of liability for personal belongings left in the residential hall
5. Personal items left in the residential halls are to be properly packed in cartons and labeled with the name of resident, his/her ID and room number
6. For checkout and cancellation of the room assignment , the Dorm Supervisor will print the Cancellation form which has to be signed by student.This will be forwarded to the Residential Halls Office to complete the cancellation process so as to return the maintenance deposit balance amount

• The student MUST clean their rooms before checking out and return their room to the condition prior to occupancy
• Students are responsible for having the room checked, locking the door, returning the access card and checking out with the staff at the hall

Renewal:

• Students should renew their room Reservation each semester through Banner Self Services within the restricted period set for applying. 6 weeks before the end of Spring Semester, 6 weeks before the end of Fall Semester and 6 weeks before the beginning of the Summer Session
• If a student fails to reapply, he/she will not be guaranteed the same room as before. Therefore, room assignments will take place based on space availability then
• Upon renewal, a student will be charged for the full Residential Hall fee set for that particular space
• Applicants who will cancel their reservations application after the deadline set by Residential Halls department, will be charged AED 500
• Withdrawal refund policy after Checking in remains as noted above

 

Other Rooms’ Rule:

• Room decorations must be limited to student rooms; this includes window displays, regardless of whether a display is positioned on the inside or the outside of a window, Students are not allowed to repaint the walls or furniture or damage assets for the purpose of decoration
• Students are strictly forbidden from removing any of their room furniture or common area furniture, this include wall mounted furniture
• Resident students may obtain approval from the Residential Halls Manager to bring in special furniture prescribed for medical purposes
• Residents are not allowed to keep any pets in students’ rooms
• All students are expected to maintain cleanliness inside the halls and their rooms. Rooms are inspected periodically for cleanliness
• Room cancellation requests are subject to established procedures and the approval of the residential halls staff
• A student whose roommate cancels his/her housing agreement or moves out of the room should not expect to occupy the room alone
• Requests for a transfer to another room are first done through the residential hall supervisors and require final approval by the Manager of Residential Halls. If a resident is moving to a more expensive room, the difference in price should be paid prior to moving. Students who choose to downgrade their room status will not be eligible for a refund
• Residents will be billed for repair or replacement if they have caused damage in their own rooms or in common areas. If the willful perpetrators of such damage cannot be identified, all residents served by that common area may be assessed for repair or replacement costs
• If a student loses his/her access card, a replacement fee of AED 50 will be binding
• In case the lock cylinder has been damaged, the student will be charged AED 150. In the event any door lock spare part is damaged, charges will be imposed according to that spare part cost
• Failure to sign and return Room inventory forms to the staff at the halls within one days of issuance will result in the assumption that the room and furnishings are in excellent condition. Damage charges will be based on the above conditions. As a result, the student may be charged more than he/she would otherwise have been charged
• Resident MUST return their access card upon vacating a room
• Resident MUST NOT deface any surface
• Resident MUST NOT deface, steal, harbor or damage any property belong to the university or any hall resident
• Rooms are inspected periodically for cleanliness, student are expected to regularly empty their rooms of garbage
• AUS officials, including the residential hall supervisors, may enter student rooms:

• When an emergency exists
• When a service has been requested by a resident
• To check for cleanliness
• To check for prohibited items.

  AUS respects students’ residence privacy and therefore will avoid violating it to the greatest extent possible.