Policies and Procedures

E. Security Policies

1. Parking

AUS Parking Services is a section of the Security Division in the Public Relations Department. This section is responsible for the development and execution of the approved parking policies, administration of the parking system, collection of approved fees and the enforcement of parking regulations, providing the highest quality customer-focused services that promote safe, efficient, reliable and convenient parking.

All persons parking in AUS paid or reserved parking must purchase a parking permit. On-campus students are not eligible to park on campus except during periods when parking restrictions are suspended. Visitors may use only the visitors' section of lot P 16, which is located at the side of the mosque (designated in yellow on the campus map). These lots are not for use by AUS faculty, staff, dependents and students.

a. Car Registration

1. Any member of the AUS community who wishes to own and drive a car on campus must register the car with AUS Security.
2. To register your vehicle, you must bring your car registration and a valid AUS ID card to AUS Security.
3. You are requested to complete the designated form for fees due. (Faculty and staff have the choice of either paying cash at the Cashier’s Office or signing the form for payroll deduction. Students can either pay at the Cashier’s Office or through the point of sale system.)
4. Parking registration is handled by AUS Parking Services, Security Division, Public Relations Department, located in Room MM33 on the mezzanine floor of the Main Building.
5. Parking stickers MUST be displayed on vehicles as specified below.

b. Parking Limitations/Prohibitions

1. Official posted signs shall govern the use of all areas.
2. Failure to park so that the entire vehicle lies between the lines that designate the parking space is prohibited.
3. Parking at any time on campus roads, lawns, loading docks, walkways, delivery entrances, disabled areas or any other unauthorized parking area is prohibited.
4. Securing or using parking privileges through misrepresentation or fraud is prohibited.
5. Failure to display the AUS vehicle identification stickers/hang tag is prohibited.
6. Unauthorized or improper use of visitor parking is prohibited.
7. Vehicle storage (parking over 48 hours) is prohibited without permission of AUS Parking Services.

c. Enforcement

Campus parking and traffic regulations, as well as UAE and Sharjah vehicle laws, are enforced by AUS Parking Services officers.

d. University Holidays and Weekends

1. Parking lot restrictions are suspended on university holidays and weekends except in designated disabled areas, and areas posted as reserved.
2. Parking restrictions remain in effect for all campus roads, fire lanes, delivery entrances, walkways, lawns and other unauthorized parking areas.

e. Wheel Locking

For the following violations, vehicles are subject to wheel locking without notice and fines must be paid before vehicle is released to the owner:

1. Any vehicle obstructing a roadway, loading ramp or that in any other way obstructs traffic
2. Any vehicle parked without authorization in a space reserved for the disabled
3. A vehicle parked in other than a clearly marked parking space
4. Any individual who disregards a lawful order from a member of the Security Department may have his/her vehicle locked.

f. Appeals Process

Individuals who feel that a notice of violation has been improperly issued may submit, within seven days of receipt of a parking citation, a written appeal to the AUS Security section. Click here to download the appeals form.
No appeal will be accepted after seven days from the date of violation.

g. Limitation Of Liability

Persons with parking privileges are entitled to the use of appropriate parking spaces. Acceptance of parking privileges (car sticker or hang-tag) constitutes an agreement between the holder and the university and that the university shall not be responsible for the loss or damage to the vehicle, its accessories or contents, resulting from theft, fire, collision or any other cause.

2. Car Stickers

All faculty, staff and students must register their vehicles and must display a valid AUS parking sticker on the windshield.  

Registration entitles a person to drive on campus and to park in designated parking spaces in parking lots only. It does not guarantee the availability or location of a parking space.

Vehicles Registration

1. Vehicle registration conducted through the AUS Parking Services office, MM33 in the Main Building, extension 2074.
2. Each applicant must show a valid vehicle registration and valid AUS ID card.
3. Students are only required to pay a fee if they register their vehicles after the designated registration period has elapsed.
4. Those students who registered and did not renew their car sticker before the deadline of renewal will be fined (AED 50.00) which will be deducted automatically from their accounts.
5. Hangtags cost AED 100 per year.
6. AED 100 will be charged for lost hangtags and AED 50 for lost car stickers.
7. Damaged car sticker and hangtags are replaced free of charge only if the owner returns the old one.

Issuing Stickers

1. Permanent stickers are issued to AUS students, faculty and staff.
2. Temporary permits are issued for visitors, faculty or staff on campus part-time or short-term, and contractor’s cars.
3. Hangtags are available for faculty, staff and students who own more than one car.

3. Campus Paid-Parking System

Parking areas on the central campus (not including dormitory parking) will be divided into four categories:

• Paid Reserved
• Paid
• Free
• Visitors

a. Paid Reserved

Parking spaces in this category can be reserved for a fee of AED 360 per academic year. These spaces are available only for eligible faculty and staff members and will be numbered.

Parking lots designated under this category are: P12, P13, P14, P15 and part of P11.

b. Paid

Paid parking lots are available to faculty, staff and students who live off campus for a fee of AED 300 per academic year. The availability of parking spaces is not guaranteed in this category or location of a parking space. Spaces are accessible on a “first-come, first-served” basis.

Parking lots designated under this category are: P1, P2, P3, P4, P7, P8, P9, P10 and P11.

c. Free

Parking spaces in this category are available to off-campus (commuting) students, staff members and adjunct faculty and those who live off campus and who choose not to pay a parking fee.

Parking lots designated under this category are P5 and P6.

d. Visitors

Parking spaces in this category are available for visitors who do not belong to the AUS community (i.e., who are not AUS faculty, staff or students). The main parking lot designated for visitors under this category is: P16 (mosque parking).

This rule is applicable to all parking spaces in this category except those at the University Health Center, which are available to all visitors to the clinic. These parking spaces are free of charge.

e. General Rules

• Students residing in dorms are required to park their cars only in the spaces assigned to them within the dorm parking areas. Fines will be imposed if vehicles are parked in unauthorized areas.
• Faculty and staff living on campus can either park their cars free of charge in the parking spaces next to their homes or pay to park in either the Paid or Paid Reserved parking zones on campus.
• Student stickers and hangtags will have three different designs to distinguish between the paid/non-paid and on-campus students hangtags/sticker’s holders.
• Faculty and staff will be eligible for one paid sticker only. However, free extra stickers will be issued according to individual requirements upon request.
• In case the car carrying a paid sticker is not being used by its owner (due to an accident or the vehicle having gone for service, etc.), a temporary permit will be issued allowing the person to park in the Paid or Paid Reserved parking.
• As per service needs and requirements, university services vehicles are allowed to park anywhere on campus (during duty time only).
• The space owners do not have the right to lend or lease their space under any circumstance.
• The reserved spaces are to be used for short term only.
• Parking spaces can be changed only after informing the Security Division.
• While on holiday or away from campus for a considerable duration of time, faculty and staff living on campus can only park their vehicles in the spaces provided at their residences.
• Any car not displaying a car sticker will be fined AED 50. 
• Hangtag and car stickers will be renewed annually after paying the renewal amount .

4. Campus Bicycle Policy

The purpose of this policy is to clearly define the rules and restrictions pertaining to the possession and use of a bicycle on campus. All bicycles must be registered with the Campus Security Office. Failure to do so will incur a fine of AED 50. Bicycles are to be parked in the outside bike racks.

Bicycles may not be kept in hallways, under stairways, residence halls or other places. AUS Security will remove bicycles left in unauthorized places, and the owner must pay a fee of AED 50 to reclaim the bicycle.

a. Definition

• A bicycle is any two- or three-wheeled, human-powered vehicle.
• Skateboards, roller-skates and rollers blades do not fall under this category and are hence not subject to this policy.

b. Bicycle Registration

• Any member of the AUS community who wishes to own and ride a bicycle on campus must have the bicycle registered with AUS Security.
• The bicycle-owner must report to AUS Security in order to have the bicycle registered. Bicycle owners below the age of 15 must either be accompanied by or have a letter from their guardian.
• A one-time registration fee of AED 20 is charged per bicycle.
• Upon registration, the bicycle will have a plate number, a bar-code sticker stuck on the front side of the steering handle. It is the responsibility of the bicycle owner to regularly check that the sticker is present, has not come off and is clearly legible. If the registration sticker has fallen off, is worn off or has become illegible, the bicycle owner must report immediately to AUS Security to get another sticker free of charge.
• Mopeds, scooters, quad-bikes and other motor-powered vehicles are strictly forbidden on campus.

c. Rules and Regulations

Riding Regulations

• Bicycles may only be ridden upon roadways and sidewalks. However, every person riding a bicycle shall yield the right of way to pedestrians at all times.
• Bicyclists must be very cautious when riding on campus. Accidental collisions may seriously injure pedestrians or other bicyclists. A bicyclist who strikes anyone is liable for all medical expenses of that victim and any damage done to the victim’s property.
• Obstacle riding or other acts or maneuvers that may endanger the bicycle operator or others or damage property is prohibited.
• Bicycle racing is strictly prohibited.
• Bicycles are not to be ridden at high, sprinting speeds at any time. Brisk riding is allowable provided Article 2 of this section is never violated at any time.
• Bicycles shall not be ridden upon any ramp, stairway, wall, bench, fountain, or other structure or facility or on or over shrubbery, grass or flower beds. Bicycles shall not be ridden within any building or parking structure except as part of a university-approved competition or function.
• No person riding a bicycle shall attach the same in any manner to any moving vehicle.
• No bicycle shall be used to carry more persons at one time than the number for which it is designed and equipped, except that an adult rider may carry a child securely attached to his/her person in a backpack or sling or in a child carrier securely attached to the bicycle.
• No person riding a bicycle shall carry any package, bundle, or other article which may prevent the operator from keeping at least one hand on the handle bars.
• Every bicycle shall be equipped with brakes, reflectors and other safety devices.

Parking Regulations

• Bicycles may only be parked in the parking rails provided near each campus building.
• Bicycles must never be parked directly in front of any entrance or driveway.
• Bicycles must never be parked inside any building.
• Bicycles must never be secured to any utility line, lamp post, gate, railing, divider, post or vehicle.
• Bicycles not to be ridden on university property between the hours of 00:00 a.m. and 6:00 a.m. except as necessary for the transportation of university employees and students who have legitimate reasons for being on university property during these hours.

d. Enforcement

• AUS Security staff and university-contracted security personnel are authorized to monitor and inspect bicycles and cyclists on campus, and thus have the right to enforce penalties in violation of the rules in this policy.
• Bicycles that are found to be without the registration sticker will be impounded immediately and the owners will be fined AED 50 for not having said sticker.
• Bicyclists found violating any riding regulations will be fined AED 50 for each violation. The fine shall be levied on the owner of the bicycle regardless if he/she was driving the bicycle.
• Bicyclists that cause, as a result of riding the bicycles, any injuries to any individuals or damages to any property, whether of an individual or of the university, will have their bicycles impounded and be suspended from riding bicycles on campus indefinitely depending on the severity of the offense, as per the discretion of AUS Security.
• Bicycles found to be violating any parking regulations will be fined AED 50 for each violation and the bicycles would be impounded. The fine shall be levied on the owner of the bicycle regardless if he/she was riding the bicycle.
• Impounded bicycles that have registration stickers will be kept under the custody of AUS Security for 30 calendar days, after which the bicycle will be auctioned off by AUS Logistics Division. Notifications will be duly sent to the owners of the bicycles.
• Impounded bicycles that do not have registration stickers or a plate number will be kept under the custody of AUS Security for 30 calendar days, after which the bicycle will be auctioned off by AUS Logistics Division. No effort will be made to track down and notify the owners of the bicycles. Owners may issue an official claim on the impounded bicycles to AUS Security provided they present any proof of purchase.
• Bicycles that are handed over to AUS Logistics Division for the purpose of auctioning off are considered unredeemable. The earnings from the auction would be donated to AUS Community Services Division as charity.
• A bicycle operator who strikes a pedestrian or other bicyclist and does not stop to inquire whether any harm or damage has been done, has committed the crime of “hit and run,, and thus would be subject to punishment as per UAE laws.
• All fines and punishments will be levied on the owner of the bicycle that was being ridden when a violation or offense is committed. The bicyclist will also be charged accordingly by AUS Security, depending on the nature of the violation or offense. The charge may range from an official warning, a fine or an indefinite suspension of on-campus bicycle driving privileges.

e. Theft

5. Violations and Penalties

In case of repeating the same traffic violation for cars and bicycles, the fine will be increased as follows:
 
Faculty and Staff

Students