Office of the Registrar

Registrar
Lynda Ataya

The Office of the Registrar is the only official office of records for students pursuing degrees at AUS. Among other matters of record, the Office of the Registrar is responsible for the following:

• implementing the university’s academic policies and regulations in an accurate and timely manner
  
• managing the registration processes for every semester
  
• coordinating the evaluation of transfer students’ records and awarding them equivalent AUS credits
  
• evaluating students’ financial aid and/scholarship applications
  
• coordinating the admission and registration of study abroad, transient and visiting students
  
• maintaining records of the academic progress and accomplishments of AUS students in a private and secure manner
  
• issuing official student transcripts and certifying the enrollment and attendance of students
• awarding degrees

University Academic Policies

The Office of the Registrar is entrusted with ensuring that the university’s academic policies and procedures are timely and accurately implemented. These policies, regulations and procedures encompass the evaluation of the academic records of students admitted to AUS as transfer students; the registration of new, transfer, study abroad, transient and visiting students; the update of students’ academic records; and the degree evaluation of students towards awarding them AUS degrees.

For details on registration procedures and policies, study abroad, visiting students, change of student academic information, grades and graduation requirements, please refer to the Academic Policies and Regulations section of this catalog.

For details on transfer evaluation and awarding of transfer credits, please contact the Office of the Registrar at 06 515 2009 or e-mail registration@aus.edu.

Student Aid and Scholarship

The Office of Financial Aid within the Office of the Registrar assists students in applying for the different types of aid and scholarship provided by the university, processes their applications, and ensures that proper and fair decisions are made in the awarding of financial aid and/or scholarship, taking into account each applicant’s unique situation. 

For details on student aid and scholarships, please refer to the Tuition, Fees, Scholarships and Aid section of this catalog.

Student Records

Student Privacy Rights

Students have the right to:

• inspect and review information contained in their educational records. The university is not required to provide (or allow the making of) copies of these documents.
  
• request changes or updates to their personal data
  
• consent to disclosure, within the extent of UAE federal and local laws, personally identifiable information from education records

The university reserves the right to disclose students’ records to the immediate guardian of the student and to the private or public authority sponsoring the student.

Custody of Records

All transcripts and other documents submitted from other institutions are the property of American University of Sharjah, and, as such, become under the control of the Office of the Registrar.

The university is not required to provide (or allow the making of) copies of these documents. Transcripts submitted to AUS for admission or credit transfer become the property of AUS and cannot be returned to the student or forwarded to other institutions.

Transcripts and Certificates

Student Transcripts

A permanent record reflecting the academic achievements of each student who registers at the university (also referred to as the “academic transcript” or “transcript”) is maintained by the Office of the Registrar. At the end of every semester, the Office of the Registrar issues updated transcripts for all the students who were registered for the semester. These transcripts are mailed to every individual student. These copies are not official and are only intended to update students on their academic achievement. Students may also access their transcripts through the secure online student information system. Students are encouraged to review their records online periodically.

Students may obtain transcripts of their academic records at AUS from the Office of the Registrar. Transcripts will only be released with a signed request from the student concerned. The request form is available at the Office of the Registrar as well as at www.aus.edu/registration. A nominal fee applies. The university will issue only complete transcripts, not parts of the student record.

An explanation of the university’s grading system is included in the Academic Policies and Regulations section of this catalog.

Certificates of Enrollment

Students may request academic certificates of enrollment from the Office of the Registrar or by the the Enrollment Request form available at www.aus.edu/registration. A nominal fee applies.

For further information on requests for other types of official documents pertaining to a student’s academic record, contact the Office of the Registrar, 06 515 2031 or e-mail registration@aus.edu.