Control of Contractors

1. Heads of school/departments are responsible for ensuring that their staff members contact the Facilities and Operation departments when any work that will affect the fabric of any university properties is to be carried out.
   
2. Any potential contractor who may be used at the university must first complete the appropriate health and safety questionnaire and be approved by the Safety Enforcement Manager before being added to the approved contractor list. As part of this assessment, the contractor will be asked to provide appropriate information on:
   
   • their health and safety policy
   • persons responsible for health and safety within the organization
   • health and safety performance
   • pertinent method statements and risk assessments
   • training
   • insurance
     
3. Before any contractor begins work they must sign-in with AUS Security. Any permit that may be required can only be issued by the university. Examples of work requiring a permit-to-work include:
   • cutting and welding work
   • work in confined spaces
   • electrical work
   • work at height
   
   
4. The contractor will be notified of any significant hazards and risks ongoing within the area they are to carry out work.
   
5. Periodic monitoring of the work in progress must be carried out to ensure no unsafe practices are being done. If this is discovered, work must be stopped immediately and a report sent to the Safety Enforcement Manager. Work must not be allowed to continue until the work area is deemed safe.
   
6. The Facilities and Operation departments will ensure that all documents are retained for record purposes.
   
7. The Safety Enforcement Manager will make random inspection tours of ongoing contractor work. Any unsafe acts witnessed by the Safety Enforcement Manager will result in the job being suspended and a report will be submitted to the Vice Chancellor for Finance and Administration and Director of Operations.

Note: The Facilities and Operation departments must approve, control and manage all work involving the building fabric and services of the university.

Duties and Responsibilities

1. Facilities and Operation Departments
   
   The Facilities and Operation departments are responsible for repairing any damage that has created a dangerous situation. They will also ensure that only licensed and approved contractors are used.
   
   The Facilities and Operation departments will ensure that any work within the university property is checked to establish the potential for exposure.
   
   
2. Heads of School/Service
   
   Heads of schools/departments must ensure that the Facilities and Operation departments are notified of any property-related work being arranged and carried out within any university property.
   
   
3. Staff and Students
   
   Staff should contact the Facilities and Operations departments for damage repairs. They can also contact the Safety Enforcement Manager.