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  • About
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  • Support
    • Funding Opportunities
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      • Proposal Development
        • Create Proposal Package
        • iThenticate
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        • Budget
          • Indirect Costs (IDC)
          • Subrecipient v. Consultant/Vendor
          • Subawards
          • Scope of Work Guidelines
      • Project Initiation
      • Manage Award
      • Project Closeout
    • Institutional Research Compliance
    • Faculty Consulting
  • Impact
    • Faculty Research
    • Endowed Chairs and Professorships
    • Research Output
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Subrecipients v. Consultant/Vendor

research  >  Support  >  Proposal Development and Grant Support  >  Proposal Development  >  Budget  >  Subrecipient v. Consultant/Vendor
Subrecipient 

A subrecipient may have some or all of the following characteristics

  • Works collaboratively with the AUS PI as a co-investigator at another entity to which funds are being passed
  • Has authority to make administrative and programmatic decisions and to control the method and results of work
  • Has responsibility to meet all applicable sponsor requirements
  • Has performance measured against meeting the program objectives
  • Is a  designated senior/key personnel in the proposal (may be a Co-I)
  • Uses sponsor funds to carry out a program rather than provide a good or a service
  • Has responsibility for the end results of the research effort
  • Services are complex and require a scope of work and budget, billing requirements and a deliverable schedule
  • The entity’s statement of work may represent an intellectually significant portion of the programmatic decision making
  • The entity’s work results may involve intellectual property and/or may lead to publications
  • Needs animal and/or human subjects approvals for its independent portion of the work
  • Requires a separate budget and budget justification in the application
Consultant 

A consultant  has the following characteristics:

  • An individual or business outside the project who confers with the PI regarding research objectives
  • Does not develop the objectives of the project
  • Is not responsible for the overall outcome of the project
  • Is not responsible in designing or developing the research
  • Is not responsible for conducting the research
  • Is not responsible for reporting the research
  • Is not essential toward the shape, direction, and completion of the project
  • Receives a fee for their services not a salary
  • Provides similar services to other organizations
  • Does not serve as senior personnel – e.g., Co-Investigator, Principal Investigator, etc.
  • Will not use university resources provides its own work area, tools, materials and supplies)
  • AUS defines the scope of work
  • Consultant determines how to accomplish the work
  • Is not considered an employee of the university
  • Payment is based upon completion of specific work, rather than time worked
Vendor 

A vendor has the following characteristics:

  • Provides similar goods or services to different purchasers
  • Does not make program decisions or take actions that impact a program's overall success or failure
  • Is not subject to sponsor compliance regulations
  • Goods and services are ancillary to the program
  • Provides goods or services as part of their normal business operations
  • Competes with comparable entities to provide the same goods and/or services
  • Is not responsible for research results
  • There is no scope of work
  • Goods and services are billed according to the vendor’s established rates
  • The goods and services are secondary to the central purpose of the project
  • No potential for patentable or copyrightable technology to be created through project from activities of the entity
  • Performs services only (no analysis or discretionary judgment)
  • No one individual providing goods and services is identified

 IN SUMMARY:

A subrecipient is an entity that has agreed to work in collaboration with the AUS PI to perform a substantive portion of the programmatic effort on an award.
 
A consultant is an individual or business whose expertise is required to perform the project. Services are temporary and special or highly technical. 
 
A vendor is a business or other entity that supplies products or services to the university.

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