Administrative Coordinator - Career Services | Office of Student Experience

The Administrative Coordinator provides essential administrative and operational support to the Career Services department at AUS. This role ensures the smooth day-to-day functioning of the office by managing communications, maintaining records, coordinating events, and assisting students and employers with career services inquiries. They are the first point of contact for the department and play a vital role in supporting internship and career-related programs, events, and employer engagement initiatives.

Job Responsibilities    

Event Coordination

• Provide logistical, procurement, and administrative support for Career Services events such as career fairs, workshops, employer information sessions, and networking events.
• Coordinate room bookings, catering, equipment setup, and event materials.
• Assist in registering students and employers for events, ensuring smooth check-in and follow-up processes.

Student & Employer Support

• Assist students with basic inquiries about internships, job postings, and Career Services programs.
• Guide students in using the Career Services management platform and other digital tools.
• Support employers with job posting requests, scheduling campus visits, and navigating AUS procedures.
• Work closely with the team to update alumni databases and support student participation in events.

Administrative Support

• Manage departmental correspondence with colleges, as well as phone Calls and email communications, in a professional and timely manner.
• Maintain department files, internship records, and student/employer databases with accuracy and confidentiality.
• Support the scheduling of student appointments, career advising sessions, and employer meetings.
• Assist with preparing reports, presentations, and other documents as required.
• Perform any other duties as assigned.

Qualifications and Skills Required    

• Bachelor’s degree in Business Administration, Human Resources, Marketing, Communication, or any related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Minimum 2–3 years of administrative experience.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.
• Customer-service orientation with a student-centered approach.

Preferred Qualifications and Skills

• Experience in higher education setting.

How to Apply

• Interested applicants should fill out the form.
• AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
• AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.