Registrar's Services | American University of Sharjah

The Office of the Registrar provides the following services:

  • verifying and issuing of official transcripts
  • certifying student enrollments
  • confirming the awarding of degrees and managing the registration process
  • maintaining and providing the timely and accurate official records of the academic progress and accomplishments of the university's students

For courses offered, click here.

Final Examinations

Final examinations are administered as per official final examination published by the Office of the Registrar on the AUS website.

Fall 2022 Final Examinations Schedule
Tardiness

If an instructor allows a student who arrives late for a final examination to take the examination as scheduled, no additional time beyond the period scheduled by the Office of the Registrar will be provided.

Maximum Number of Exams

If a student is scheduled for more than two examinations in one day, more than three examination in two consecutive days, or has a time conflict with common examinations, then the student must report to his/her associate dean by the end of the 11th week of classes to make the necessary adjustments to his/her schedule

Illness Prior to and During Final Examinations

Students are responsible for taking final examinations during the period scheduled by the Office of the Registrar. If an incapacitating illness prohibits taking a final examination, the student must notify the Associate Dean of the student’s home school/college and provide complete documentation to University Health Services (UHS) in advance of the scheduled examination.

Students who begin a final examination are expected to complete it unless a sudden and incapacitating illness requires urgent medical attention. A student whose condition is so serious that medical care is necessary must report immediately to UHS.

If UHS determine that the medical condition prior to or during the scheduled examination period is serious enough to render a student incapable of taking or completing the examination then, based on the recommendation of UHS, the relevant Associate Dean will determine whether a make-up examination can be completed as per the make-up examination schedule or an I grade should be awarded and the make-up examination should be scheduled at the beginning of the next semester or summer term.

The opportunity to complete a make-up examination will not be provided if compelling medical evidence indicates that taking or completing the examination was an option.     

Failure to Appear for a Final Examination

A student who fails to appear for the examination, will not be permitted to take the examination unless the Associate Dean of the school/college responsible for the course determines that extraordinary circumstances exist and a make-up examination is warranted. 

Transcripts and Degree Attestation

Transcripts

To get a copy of your academic transcripts, please complete the Transcript Request Form. Transcripts are released only with the signature of the student concerned. A nominal fee applies.

Degree Attestation

If you need to have your degree attested by the UAE Ministry of Education, you must follow the procedures outlined on the ministry's website. All transactions concerning the attestation of the documents and qualifications issued by private higher education institutions in UAE should only be delivered to the Ministry of Higher Education and Scientific Research in Abu Dhabi through the offices of Empost.

Transfer of Credits

Applicants admitted to AUS undergraduate studies who have completed IB Higher Level, GCE A-Level, the Lebanese Baccalaureate, the French Baccalaureate, the Spanish Baccalaureate, the German Abitur or the American Advanced Placement tests may be awarded credits for freshman-level courses. Qualified applicants must meet the Advanced Standing Credit Transfer Policy.

Applicants admitted to AUS undergraduate studies as transfer students are eligible for transfer credits evaluation. The complete transfer policy is available from the Office of Enrollment Management / Undergraduate Admission.

Advanced standing and transfer students may be exempted from taking certain placement tests depending on subjects/courses completed and grades earned.

Graduation

CONGRATULATIONS!

Our warmest congratulations on your much deserved success. AUS wishes you the very best for the future.

Important information regarding participation at this event can be found below. Please check this page regularly for updates regarding the event.

Spring 2022 Commencement

Congratulations to our newest alumni! The Spring 2022 commencement will be held on Saturday, June 11, 2022 at University City Hall, Sharjah.

Visit our dedicated graduation celebration page for the Class of Spring 2022 to learn more about our graduates.

Deadlines and Dates

February 10, 2022: Deadline to submit Application for Graduation (information has been sent to your AUS email)

March 4, 2022: Deadline to order graduation regalia and rings

Dates and Times of the Event

The event is expected to take place on June 11, 2022 at University City Hall, Sharjah in the following designated groups:

  • All PhD and master’s degree candidates from across the university, and all CEN bachelor’s degree candidates will be honored in a ceremony taking place at 10:00 a.m.
  • All bachelor’s degree candidates from CAAD, CAS and SBA will be honored in a ceremony taking place at 2:00 p.m.

Graduating students will only be able to participate in their designated session.

Taking Part in the Event

Graduating students will need to arrive at University City Hall one hour prior to the scheduled start of their ceremony.

Commencement Speech

AUS is seeking an undergraduate senior student graduating this semester to speak at the commencement ceremony on June 11, 2022. The university strongly encourages you to participate in this memorable event. If you would like to speak at this event, please submit the first draft of your speech to Dr. Nawar Golley (LAN 232) or by email to [email protected] by April 4, 2022. Anyone who submits a speech is free to consult with Dr. Golley and rewrite the speech. The deadline to submit the final draft for those who will be shortlisted is April 18, 2022. The speech should last no longer than 5 to 7 minutes (about 1,000 words). If you have submitted your commencement speech and you do not received notification that you are among the finalists, you can assume that your speech was not selected. There can be many reasons for a speech not being selected, such as a lack of a clear, unifying theme; language errors; or simply an overabundance of excellent speeches.

Guidelines for Commencement Speeches

  • Graduation is a formal occasion and your speech should reflect this. An informal, chatty tone that might work well for an after-dinner speech is not appropriate for a commencement address.
  • Your speech should have a unifying thesis and your ideas should be listed in a clear logical order. Do not simply thank people. You should express ideas that will help your classmates with the challenges they will face after graduation.
  • You should have control over spelling, sentence structure and mechanics. Your paper should not, for example, contain grammar errors or sentence fragments. Many people will be reading the text of your speech.
  • Avoid cliché metaphors and mixed metaphors. Do not write, “We were like seedlings who flourished in the fertile soil of AUS and now we are ready to spread our wings and fly.” (Are students plants or birds, and is either comparison flattering to the intellectual abilities of the graduates?) And please do not compare life to a journey.
  • Avoid passive voice constructions, vague adjectives (marvelous, incredible), and indirect phrases (in terms of). All of these can make your writing wordy and unclear. If in doubt, check a grammar handbook about wordiness.
  • Be specific. Instead of saying that many challenges await the graduates, give examples of some of these challenges.
  • Remember that you are speaking for all the graduates, not just for yourself.
  • Hand in your draft as early as possible so that the supervising professor can advise you about correcting and improving the speech. If you wait until the day the speech is due, the professor cannot help you.
  • Finally, do not simply string together a series of “inspiring quotes” culled from websites. Anyone can cut and paste. A good speech reflects your own thoughts, not someone else’s. Please avoid quotes unless the quote is something that you read in context and that means something to you personally. Then it should be central to your speech.

Click here for samples of commencement speeches.

The committee will choose five finalists from the drafts submitted, who will then be invited to audition their speeches on May 9, 2022 at 3 p.m. The selected student will deliver his or her speech at commencement.

Please submit your speech with your contact number and email address to:

Dr. Nawar Golley
Department of English
Room LAN 232
[email protected]

Guests

Each graduating student is invited to bring five guests with him or her to the event. Ticket details will be shared with you in your AUS/alumni email. Please note, each guest is subject to the health and safety requirements detailed below.

Health Requirements and COVID Measures

To access the event, all attendees should have one of the two options below:

  • Have a green pass status through the Al Hosn app
  • Be fully vaccinated by presenting a two-dose vaccination card, together with a PCR test that has been done less than 96 hours prior to the event

An email has been sent to all graduating students specifying what qualifies as a green pass on the Al Hosn app.

Access to University City Hall and Parking

University City Hall is located here.

Please click here for a parking map.

Dress Code

The dress code for the ceremony is traditional graduation regalia (gown, stole/hood and cap). Place your order for regalia as soon as possible as delivery of the regalia may take up to 10 weeks. Information regarding how to order your regalia can be found here.

Bus Schedule

The see the bus schedule, please click here.

Commencement Rehearsal

There will be no rehearsal for the Spring 2022 commencement ceremonies.

On the day of the commencement ceremony, after you enter the University City Hall, please proceed to the mezzanine floor (undergraduates) or ground floor (doctorate and graduates) to collect your name card and wait there until you are ushered into the hall for the ceremony.

To make sure that you know what you will be expected to do during the ceremony, please watch the video below carefully.  

 

 

General Guidelines

Eligibility to Participate

To participate in the commencement, students must:

  • file the Application for Graduation as they register for what they expect to be their final semester of study
  • register for their final courses/internship/thesis/project/dissertation in what they expect to be their final semester of study
  • have not walked or qualified to walk in a preceding commencement
  • master's students: must be confirmed for graduation by their college/school (contact your graduate program director)

Note: All graduating students who are registered in their final courses up until the end of the withdrawal period (10th week of classes) of their graduation semester are eligible to walk in the commencement of their graduation semester even if they do not pass their final courses. Nevertheless, meeting all your degree graduation requirements is a must to earn your university diploma.

Attestation Certificate

The attestation certificate is a certificate issued by the Office of the Registrar to confirm graduation. It bears a smart chip at the back and is to be attested by the UAE Ministry of Higher Education (MOE). These are to be issued a little earlier than the diploma. The attestation certificate can be used for higher education admission and job searches.

 

Smart Chip Fee

The Ministry of Education (MOE) requires the SMART Document Attestation chip to be installed on your attestation certificate before MOE can attest it. This chip will prove to the MOE that the AUS attestation certificate you are carrying is authentic.

The MOE requires this chip to be placed on the attestation certificate of each student who has graduated from Fall 2007 onwards. The chip costs AED 200. Students deemed prospective candidates for graduation will have been billed for the smart chip some time after the end of the add and drop period of their expected final semester at AUS. It is important for students to check and see that they have been billed. If you paid the fee in one semester and did not graduate in that semester, you do not need to pay for the chip again. 

Attestation Certificate Distribution

You will be informed through your AUS email when attestation certificates are ready for collection. All holds on a student record should be cleared before the attestation certificates can be collected. You may request that the attestation certificate to be couriered to you.

Attesting the AUS Attestation Certificate

For the most current information on how to attest your attestation certificate with the Ministry of Education (MOE), please click here.

Getting More Attestation Certificates

You may request for more than one copy of the attestation certificate and in either English or Arabic at a minimum fee. To do so, please complete the Attestation Certificate Request Form, pay the required fee at the Cashier, and submit the form to the Office of the Registrar. For online payments, please contact Student Accounts.

Diplomas

Stated on your diploma are:

 

  • degree (i.e., BA, BS, MBA, MS, MUP, PhD)
  • major and option, if applicable
  • date of graduation
  • honors, if applicable
Honors Policy (Baccalaureate Students)

Latin honors are calculated based on your cumulative GPA at the end of the semester preceding your commencement.

Honors are granted to those undergraduate students achieving the following academic GPA:

  • Summa Cum Laude (GPA 3.9–4.0) 
  • Magna Cum Laude (GPA 3.7–3.89) 
  • Cum Laude (GPA 3.5–3.69)

Contact your program office for further information.
Questions regarding diplomas and the honors policy should be addressed to the Office of the Registrar.

Diploma Distribution

Graduates will receive a decorative leather diploma folder during the commencement ceremony. The folder you receive during commencement will be empty. You will be informed through your AUS email when diploma/certificates are ready for collection. All holds on a student record should be cleared before the diploma can be collected.

Diploma Replacement

If the original diploma is lost or misplaced, a replacement can be issued once a police report is presented and submitted with the Replacement of Diploma Request Form to the Office of the Registrar.

In the event the original diploma is damaged, the Replacement of Diploma Request Form needs to be submitted to the Office of the Registrar with the damaged diploma attached.

A fee of AED 250 must be paid for the replacement. In addition, another smart chip fee needs to be paid on top of the replacement fee for students who graduated from Fall 2007 onwards.

To download the Replacement of Diploma Request Form, please click here.

The difference between the original diploma and its replacement is identified by the word "Replacement" printed on the top right corner, as shown in the links below.

Diploma Sample  |  Replacement Diploma Sample

Please note that the time taken for the replacement to be prepared might vary depending on the availability of the concerned authorities' signatures. 

Regalia and Rings

Information on ordering graduation regalia and rings is listed below.

 

Regalia

Students who wish to purchase the AUS graduation regalia may do so from Schools Solutions International (SSI). SSI has the option to ship the official AUS regalia to a student's home country (additional charges may apply). An email with ordering information will be sent to all graduating students. Information on pricing and delivery is provided below.

Rings

The graduation ring allows you to distinguish yourself as a proud AUS graduate. The ring is optional and is available to both bachelor's, master's and PhD graduates.

The ring comes in a standard design especially made for AUS graduates. It is made of white lustrium (a chrome-nickel alloy) with an oval synthetic gemstone and the name of the university around it. On one side of the ring band are the AUS seal and year of your class (i.e., your graduation year). On the other side are your degree letters (i.e., bachelor of arts or bachelor of science, etc.) and the initials of your school. In addition, you can have an engraving on the inside of the ring band.

The synthetic gemstone comes in 12 colors, each in three stone cuts. 

Students who wish to purchase the graduation ring only may do so using the regalia ordering link included in the email with ordering information that was sent to all graduating students.

Prices

The prices for the graduation regalia and rings from SSI are as follows:

Undergraduate/Bachelor’s Regalia

  • Package Price (Gown, Cap, Tassel, Stole): AED 190 VAT inclusive.
    Click here to view image.

Individual Bachelor's Items (VAT inclusive): 

  • Bachelor's Gowns: AED 125
  • Black Cap: AED 30
  • Black Tassel with Year Date: AED 30
  • Stoles/Sachets: AED 40

Graduate (Master's) Regalia

  • Package Price (Gown, Cap, Tassel, Hood): AED 240 VAT inclusive
    Click here to view image.

Individual Master's Items (VAT inclusive):

  • Master's Gown: AED 125
  • Black Cap: AED 30
  • Black Tassel with Year Date: AED 30
  • Hoods: AED 100

Graduate (PhD) Regalia

  • Package Price (Gown, Tam, Tassel, Hood): AED 600 VAT inclusive
    Click here to view image.

Individual PhD Items (VAT inclusive):

  • PhD Gown: AED 315
  • Black Tam with Gold Standard Tassel: AED 210 [Optional: Black Tam with Gold Metal Bullion: AED 765]
  • Hoods: AED 105

Class Rings (both graduate and undergraduate)

  • Class Rings: White Lustrium Metal: AED 890 VAT inclusive 
  • Metal upgrade options available (prices vary based on selection; details in the link)
Shipping

Home Delivery (UAE): AED 25

Outside UAE: Delivery charges will be communicated to the student based on location if required.

How to Order and Pay

Students can purchase their graduation regalia directly through the School Solutions International (SSI) Company. SSI has the option to ship the official AUS regalia to a student's home country (additional charges may apply). An email with ordering information will be sent to all graduating students.

Payments (cash/credit card) will be made directly to SSI as directed when you place the order.

SSI only offers regalia for purchase. Renting these items from SSI is not an option.

Students who wish to purchase the graduation ring only may do so using the regalia ordering link included in the email with ordering information that will be sent to all graduating students.

Vendor Contact Details

For any inquiry or complaints about the gowns and rings purchased from SSI, please contact SSI directly and copy Mr. Ahmad Rashidi, [email protected].

Mr. Roy Kalbakji, SSI
[email protected]s.com
[email protected]
[email protected]

Tel: +971 4 282 9290

You may also visit their head office at:    

Al Fattan Plaza Building
Office Number 307
Garhoud, Dubai, UAE

Services for Special Needs

The University City Hall is not handicap accessible. Spaces will be reserved for persons with disabilities if requested. Please contact the Office of the Public Affairs Mr. Gafar Abdel Rahman on [email protected] in advance if assistance is needed for disabled persons.

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